BYLAWS OF ORACLE COMMUNITY CENTER, INC.
NAME AND PURPOSE
Section 1. The name of this organization shall be: ORACLE COMMUNITY CENTER, INC; also known as “OCC” as indicated within the Bylaws.
Section 2. Its purpose is to promote and sponsor programs that improve, foster and enhance the well-being of the community. Our purpose is also to provide for the oversight, maintenance, and use of the facilities in the best interest of the residents of Oracle and surrounding areas.
Section 3. The principal office and meeting place is: Oracle Community Center, 685 E. American Avenue, Oracle, AZ 85623
Section 1. Residents of Oracle and surrounding areas are eligible for membership in the Oracle Community Center, Inc.
Section 2. There are two (2) classes of membership:
Section 3. Membership defined:
Individual Membership – An Individual Membership is one individual.
Family Membership – A Family Membership consists of more than one adult individuals residing at the same address.
DUES AND FINANCE
Section 1. Annual Dues. The annual dues shall be set by the Board of Directors in accordance with Section 2 of this Article, and shall be set for individuals and families. Membership and annual renewal dates are set by the original date written on the New Member Application. If for any reason, members request a refund, they need to submit the request in writing for review by the Board of Directors. The OCC, as a 501c3, is not obligated to return any dues. However, the decision is at the discretion of the board.
Section 2. Annual dues may be changed by a majority vote of the Board of Directors. Such changes must be disclosed to the General Membership via notice in the Oracle Community Center for 30 days BEFORE the change can take effect. Membership will address any comments to the Board of Directors at a regular meeting.
Section 3. Hall rental fees may be changed at the discretion of the Board.
Section 4. All dues, fees and all income shall be allocated to the General Fund, unless otherwise specified.
Section 1. The Officers of OCC shall be:
President, Vice-President, Treasurer, and Secretary.
Section 2. Qualification for Office. Any member may hold any of the above offices.
Section 3. Terms of Office. The terms of office will be 2 years with no limit of terms.
Section 4. Vacancies. Nomination to fill vacancies in the above offices shall be by the Board of Directors, subject to the approval by the Board of Directors.
DUTIES OF OFFICERS
Section 1. President. It shall be the duty of the President to preside over all meetings, to direct all formal discussions, to see that all officers and directors shall perform duties which devolve upon them, to examine and announce the results of all elections and other votings, and to appoint all necessary or desired committees as designated in these bylaws, subject to the approval of the Board of Directors,
Section 2. Vice President. The Vice President will assume the President’s duties and responsibilities during his/ her absence. The Vice President shall perform, in the event of incapacity of the President, with the approval of the Board of Directors, the Vice President will assume the President’s duties for the duration of the incapacity. The Vice President shall perform such other duties that the President may designate. In the event that there is no President, the Vice President will assume all of the duties ,as listed above, of the President.
Section 3. Treasurer. The Treasurer shall be an experienced bookkeeper or accountant and shall receive receipts of, and keep a correct record of, the finances of the Corporation. The books shall show, in a clear businesslike manner, the debits and credits of the organization. The Treasurer shall make any payment with the authorization given him/ her by the Board of Directors. The Treasurer shall also prepare an annual account of the books and present same to the Board of Directors. The Treasurer shall also prepare a special account of the books when called upon by the President and, upon departure from office, make an accounting and turn the books of the Corporation over to the incoming Treasurer.
Section 4. Secretary. The Secretary/Administrator shall assist the President and take charge of all correspondence concerning the Oracle Community Center, Inc., including collection and dissemination of all ordinary mail received by the Association. The Secretary shall keep a record, in the form of Minutes, of the proceedings of each business meeting and a memorandum record of all other meetings as designated by the President or Board of Directors. The Secretary shall post agendas for the public’s viewing in advance of any meeting.
Section 5. The President, Vice President, Treasurer, and one other member designated by the Board of Directors shall be the exclusive signatories of association bank accounts. All checks for this corporation will require two (2) of the above signatures.
BOARD OF DIRECTORS
Section 1. Organization. The Board of Directors shall consist of no more than thirteen (13) members, including the President, Vice-President, Treasurer, and Secretary. Any member as elected as specified in Article VII may be a Director.
Section 2. Terms. The Directors terms are two years and shall be staggered. Six member terms will end on the last day on odd-numbered years and seven member terms will end on the last day on even-numbered years. Board of Directors terms are from January 1st to December 31st.
Section 3. Quorum. Members of the BOD may “attend” a BOD meeting by phone in order to complete a quorum, cast a vote, or otherwise participate in a meeting they are unable to attend in person.
Section 4. Meetings. The regular monthly meeting date of the Board of Directors shall be determined by a majority vote of the Board of Directors. The time of this meeting may be changes and/or special meetings may be called by the President or the Board of Directors when, in their discretion, circumstances so require. Notice of these meetings shall be given at least twenty-four (24) hours in advance. All meetings shall be open to the public.
Section 5. Requirements. All Board of Directors are required to be OCC Members, and acquire a Food Handlers Card, paid by the individual.
Section 6. Duties. The Board of Directors shall be required to be active board members and attend all board meetings. In the event that a board member misses six (6) meetings in a year without notifying the President, he/ she may be asked to resign. The Board of Directors shall be the governing body and shall have the power to manage and direct the affairs of OCC. It shall receive the reports from all committees. The Board of Directors, from time to time, shall create such special committees as it deems necessary or appropriate. Each of the thirteen (13) BOD members may be assigned committee responsibilities by the President and make such reports to the Board of Directors as directed by the President. Any Officer or Director may be removed by a two-thirds (2/3) vote of the Board of Directors whenever it is in the best interests of the OCC.
Section 7. Compensation. No member of the Board of Directors shall receive monetary compensation except by the approval of the Board of Directors.
Section 1. The officers mentioned in Article VI, Section 1 and the members of the Board of Directors shall be elected in the following manner:
The Board of Directors shall at the Annual Meeting nominate candidates for the respective offices and Board of Directors. At this meeting additional nominations may be made from the floor.
Not more than one family member may serve on the Board during the same year.
The nominees shall be voted into office at the Annual Meeting by written ballot after roll call of the membership. No proxies or absentee ballots are allowed.
The elected officers and members of the Board of Directors shall be installed on January 1st.
Section 2. Vote required. Candidates for all other offices, who receive a majority of the votes cast, shall be deemed elected.
Section 1. Regular Meetings. There shall be a regular monthly meeting of the Board of Directors. Date, time and location to be determined by the Board of Directors.
Section 2. Annual Meetings. There shall be an annual meeting open to all members of the Oracle Community Center and residents of Oracle and surrounding areas. Said meeting shall be held at the Oracle Community Center or elsewhere, as determined by the Board of Directors. The date, time, and location of said meeting shall be published at least thirty (30) days in advance.
Section 3. Special Meetings. Special meetings may be called by the Board of Directors to meet at any place or time, when, in their discretion the circumstances so require; written notice stating such time and place of such meeting shall be posted, when possible, forty-eight (48) hours in advance of the proposed meeting to all members by the BOD.
Section 4. Rules of Procedures. Procedures at all meetings shall be governed by Robert’s Rules of Order.
AMENDMENTS AND ADOPTIONS
Section 1. Procedure. Any Board Member may propose amendments to the Bylaws to the Board of Directors, who will within 60 days vote on the proposed changes. The Board of Directors will approve changes with a majority vote at a regular or special BOD meeting. The proposed changes will be posted in the OCC for thirty (30) days. Such amendments and/or revisions shall be valid until made official by a majority vote of the members present at the Annual or Special meeting.
Approved April 2019